SOU prepares for transformational change to software infrastructure

SOU to begin “transformational” shift in tech infrastructure

(Ashland, Ore.) — Southern Oregon University is heading into the first stages of a transformational change to its primary operational software that will result in far-reaching improvements for both students and employees.

Students will see streamlined registration options, an adaptable academic planner, and an integrated and effective mobile app. Employees will juggle fewer systems and see modernized workflows with increased automation, improved analytics and better security.

The university recently completed an assessment of Banner, its core information system, and will move to Workday. The SOU Board of Trustees approved this transition last month, and the university will begin shifting its systems this summer, with full implementation expected to take several years.

SOU’s current contract for Banner’s Enterprise Resource Planning (ERP) and Student Information System (SIS) will expire in late 2024. The university’s goal is to begin the shift to Workday by July of this year, with new modules for human resources, payroll and finance fully implemented one year later. The shift to Workday’s student module will then begin, with that implementation schedule expected to take another two years.

The transformation will affect how students register for and view courses. Workday will be their primary platform to create academic plans, manage financial aid and perform other necessary functions throughout their academic careers. Many of those functions will be accessible via Workday’s comprehensive mobile app.

Workday will become the main application for managing employee information and benefits, along with institutional functions such as accounting, budgeting and finance. It will become the primary portal through which the registrar will schedule and manage courses, and where faculty members and advisors will view and edit students’ transcripts and course progress.

SOU will vet and hire an implementation firm within the next month or two to help manage and guide the university through the lengthy and complex process.